GABRIAL WORLDS LARGEST CHOIR


CHOIR CONSTITUTION

Choir constitution, formation document, rules and regulations


1. Name
The choir shall be known as THE WORLD'S LARGEST CHOIR, hereafter called ‘GABRIAL’. The choir will normally be a mixed male, female and children’s choir. The choir shall not be known by any other name, neither will it have an affiliation to any political or religious organisations.
2. Rehearsal
The regular time for rehearsal session is to be from 12.00pm to 9.30pm mon-fri with saturdays and sundays by arrangement. The choir shall meet for rehearsals, at NIA Birmingham. In the event of this venue being unavailable then arrangements will be made to relocate or alter timings.

If a change has to be made then the Secretary or a nominated person will contact all members by telephone/email to provide an update.

3. Equality

The choir shall be committed to equality in all its functioning, both internal and external. It will actively seek to act and campaign against discrimination on the grounds of age, race, nationality, ethnic heritage or cultural origin, disability. It will actively seek membership from members of oppressed groups.

4. Aims and objects
The choir has been established to meet the following objectives:
- To learn and perform music to enjoy and share with others.
- To encourage participation in the choir movement.
- To perform publicly for the purposes of entertainment and education.
- To perform at community events and functions that support the children and peace movements
- To promote choral singing to the general public through concerts, street singing and other events.
- To promote music in a community atmosphere and to maintain the enjoyment of music making.
5. Membership
Membership is open to anyone sharing the values of the choir and members will be encouraged to attend a majority of rehearsals. Members are asked to be proactive in encouraging others to join us and in promoting the objects and aims of the choir.
6. Membership fees
The membership fee will be:
  • £1.00 per week.

All subscription/membership fees must be paid directly to Gabrial world's largest choir account by subscription.



(*) Amount of membership subscription is determined by board of directors.

7. Attendance
Members are asked to attend at both rehearsal and public performance during the year as often as they can.  If you are unable to attend a rehearsal and/or performance then members are asked to let the MD or Secretary know in advance.

8. Choir management


The choir shall be the responsibility of the Musical Director and organising committee. The committee will ensure the choir is managed in a democratic way, and all committee members shall take collective responsibility for the decisions made at a meeting of the committee or subcommittee.

The committee shall regularly consist of:

  • Musical Director

  • Two Co-Chairs (Honorary officers)

  • Secretary (Honorary officer)

  • Events co-ordinator

  • Treasurer (Honorary officer)

Members can be co-opted into roles such as press officer, website co-ordinator and uniform coordinator as necessary. The committee can also co-opt sub committees from time to time to take on specific tasks such as the organising of fundraising ventures.

9. Term of office
In order to maintain a sense of continuity, all officers (except Musical Director) shall serve for a period of three and a half years in the first instance but be eligible for re-election in subsequent years.

10. Areas of responsibility


Musical Director – The Musical Director (or MD) shall have responsibility for the musical direction of the choir. The MD shall be appointed for their values, professionalism in music and choral production, and performance. The MD shall oversee all choir tuition, stage presentation and concert management, as well as other choral activities. The MD will be paid for this tuition, and the fee will be set in agreement with the choir committee. The MD will also encourage members of the choir to contribute expertise and songs and assist the musical development of choir members. The MD shall consult with the honorary officers of the committee and liaise with them in decision making.

Co-Chairpersons– The role of the Co-chairs is an honorary position appointed from the membership of the choir. The co-chairs must be of good standing and promote the interests of the choir. They shall, jointly, be the official ‘spokespersons’ of the choir in consultation with the MD. The co-chairs (or one of them) will preside at meetings of the committee and subcommittees (where possible) and direct members through the agenda and maintain good order in all choir proceedings. They will oversee the democratic decision-making of the choir. The co-chairs will also encourage the active participation of everyone in fundraising and social activities of the choir.

Secretary – The Secretary is an honorary position to be appointed from the membership of the choir. The duty of the Secretary is to be a point of contact for the public and also to take and record minutes of all choir meetings. The Secretary will notify committee members of meetings and also provide them with notice of agenda. The Secretary will notify choir members of rehearsals and singing events.The Secretary will also write communications on behalf of the choir. The Secretary will assist in the production and copying of sheet music and songsheets.

Treasurer – The Treasurer is an honorary position, appointed from the membership of the choir.  It is the responsibility of the treasurer to keep the accounts up to date and in good order; to pay invoices promptly (including the fee paid to the MD) and to form a good professional relationship with funders. The Treasurer must keep the committee informed of the financial position of the organisation.

11. Role of the committee
The committee has the responsibility to ensure the organisation meets its aims and objects and that members observe the constitution. The committee will also receive the accounts of the choir and decide on fundraising actions and policy. The committee will ensure that activities are carried out and decisions are made in a democratic way and in the best interests of the choir. If necessary, the committee can organise sub-committees to take on specific tasks such as finance or fundraising or the organising of a specific event. No member of the committee shall exercise their right to power for the adverse effect of the choir.
12. Meetings of the committee
The committee shall meet to discuss choir business and finance quarterly. However the committee can meet as often as required and a meeting can be called at any time by the Secretary, Chair or the Musical Director.
13. Annual General Meeting (AGM)
The AGM shall normally be held on the third Sunday in September of each year. The purpose of the AGM shall be to:

- Elect new honorary officers (or to re-elect)
- To receive the report from the Musical Director
- To receive the statement of accounts from the Treasurer
- To receive the report from the choir chairperson(s)
- To decide the amount of  membership subscription 

Matters can be discussed at the AGM after prior notice has been given in writing to the choir Secretary at least seven days prior to the meeting.

14. Extraordinary General Meetings (EGM)
An EGM can be called at any time provided the request has been made in writing- proposed and seconded. At least seven days’ notice has to be given for any motion to be raised at an EGM.

15. Members code of conduct and attire

Each member of the choir shall herself in keeping with the expected standards as stated by the Musical Director and as laid down in the choir constitution, rules and regulations. Members shall attire in accordance with the dress policy of the choir for choir performances. The uniform of the choir shall normally be a white linen outfit.

Members are asked not to be under the influence of drink or drugs at a rehearsal or public performance. Any member thought to be so may not be permitted to participate.

When engaged in choir business no member shall take it upon herself to make any official complaint to the hiring organisation. If a member has a concern or grievance with the booking agent or venue, then the member will bring the issue to the attention of choir secretary who will bring the matter before the committee for consideration.

16. Public performances
All members of the choir should engage in a ‘sense of occasion’ and conduct themselves in a manner fitting to the occasion at all times.
17. Medication issues
Members required taking regular preventative medication (e.g. for epilepsy or diabetes) MUST inform the Secretary and also must ensure that this medication is up to date and taken as necessary prior to performance. Anyone on medication is expected to take sufficient care of their own welfare.
18. Health and safety
Members have a duty of care under health and safety law for themselves and others affected by their action. Members will always be notified of H&S issues at a performance venue. The choir cannot take responsibility for any injury, however caused. If a member has a health and safety issue with a venue then they must speak with the Choir Secretary. Health and safety matters will be dealt with by a member of the choir committee, and should not be dealt with individually by a member of the choir.

19. Public engagement and fees

Requests for performances should be directed to the Choir Secretary who shall seek authorisation from the committee and Musical Director.

The choir may perform public concerts in order to fund raise for agreed causes, organisations or for choir funding. The choir will attempt to support sister organisations that share our ethos by performing at events at no charge.  Fees and donations should be paid to the choir treasurer by the organising body.


20. Patron scheme
The choir shall operate a patron scheme which will come into effect during the first formation year. Patrons will be issued with a regular electronic update informing them of choir performances and news.  The amount of patron subscription shall be decided at the AGM and be subject to revision each year. The patronage scheme at the time of formation shall be at least £1.00 per week by subscription for individuals.
21. Issue and use of choral music
Members will be issued sheet music free of charge.
22. Social activity
The social aspect of the choir is to be encouraged wherever possible. The choir as an organisation is to nurture a friendly atmosphere and social meetings are to be encouraged. In addition, choir trips can be organised. Only Members will be asked to subscribe towards the cost of such trips.

Benefits include free entry to all events and exhibitions

  • 30% OFF all products and services provided by choir for fundraising

  • Help with housing for members only

  • Financial assistance for member only

  • Help with travel cost

  • Birthday gifts for all members birthdays

  • Employment for members

  • Free gifts for members only

23. Massed choral participation
From time to time the choir may be asked to participate in combined concerts or massed choral events. Participation at such an event is subject to the consent of the Musical Director and this decision will be taken in light of our diary and financial position.
24. Fundraising
The committee will arrange a number of fundraising and social events during the year and members of the choir are expected to support as many of these events as possible.
25. Winding up the organisation
In the unlikely event of winding up the organisation any revenue after debtors will be distributed to organisations in partnership with Gabrial

(GABRIAL GROUP ADMINISTERED BY SUBSCRIBERS AND ITS ELECTED MEMBERS TO THE GABRIAL BOARD WITH EQUITY)
Chairman: The Architect and writer H.I.M Pr


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